Inside the Dashboard: Clay Curlee’s Workspace Utilization Across Portfolios, Buildings, and Spaces

What does the Workspace Occupancy & Utilization dashboard do?

The Workspace Occupancy & Utilization dashboard provides a unified view of how space is actually used across portfolios, buildings, and individual spaces.

Most organizations already have occupancy data, but it’s fragmented across different systems: sensor pilots, access control, Wi-Fi triangulation, and booking tools. Each source tells part of the story, but none of them align. As a result, teams struggle to trust the data, benchmark performance, or act on it.

KODE takes a different approach.

Instead of replacing systems, it connects to existing infrastructure, including access control, camera-based people counting, and over 30 types of occupancy sensors, then normalizes that data into a consistent model, creating a single, trusted view of utilization across the portfolio.

By analyzing portfolio trends and space-level behavior, teams identify what’s overused, underused, and where demand is shifting, without replacing existing systems.

How can I use it?

The WorkspaceOccupancy & Utilization dashboard turns fragmented data into clear, comparable insights across your portfolio. Here’s how you can use it:

• Analyze portfolio-wide utilization trends: Identify which buildings are over capacity, underutilized, or experiencing shifts in demand over time.
• Understand how different space types perform: Track occupancy by space type, including desks, meeting rooms, and shared areas, to identify what’s working and what isn’t.
• Measure real utilization, not just presence: Track dwell time, turnover, and passive vs. active use to understand how spaces are actually performing.
• Track behavioral patterns over time: Analyze unique visitors by day of the week or identify the busiest days to adjust operations and planning.
• Support portfolio and workplace decisions: Use consistent data to guide consolidation, redesign, and lease strategy decisions.
• Enable demand-based operations: Align cleaning, HVAC, and energy usage with actual space utilization patterns.

The result is a consistent and reliable view of workspace usage across all locations, enabling more precise planning and execution.

From fragmented data to a standardized model

A core capability of the Workspace Occupancy & Utilization dashboard is its ability to standardize data across multiple systems without requiring rip-and-replace.

KODE integrates with:

1. Access control systems
2. Camera-based people counting
3. Booking platforms
4. 30+ types of occupancy sensors

It normalizes this data into a single structure, enabling consistent comparison of utilization across buildings, floors, and space types.

For example:

• Data from badge swipes and sensors can be combined to calculate unique visitors
• Different sensor types are aligned into the same utilization metrics
• Inconsistencies between systems are removed

This ensures that all teams are working from the same, reliable dataset.

Portfolio, building, and space-level insights

The dashboard provides a structured view of utilization across multiple levels:

• Portfolio-level insights: Identify utilization trends across buildings, pinpoint overused and underused locations, and track where demand is shifting.
• Building and floor-level insights: Understand how different areas perform, including hourly averages that highlight peak usage times and operational pressure points.
• Space-level insights: Analyze detailed usage patterns such as dwell time, turnover, and active vs. passive occupancy.
• Live floor plan visibility: View real-time occupancy across spaces, with the ability to distinguish between active and passive use.

This layered approach allows teams to move from high-level strategy to detailed operational insights within a single system.

Custom dashboards built for how teams operate

Workspace utilization data is only useful if teams can interpret it quickly.

KODE dashboards are fully customizable, including:

• Naming conventions aligned to your organization
• Color schemes for clarity and standardization
• Flexible graph types depending on the use case

This allows each team, from workplace to operations to leadership, to view the data in a format that matches how they work.

Who is this for?

The Workspace Occupancy & Utilization dashboard supports multiple stakeholders across the organization:

For CRE teams:

Supports portfolio decisions such as consolidation, lease strategy, and capital planning based on consistent utilization data.

For workplace teams:

Aligns space design with actual usage patterns, improving employee experience and reducing underutilized areas.

For facilities teams:

Enables demand-based operations by aligning services such as cleaning, HVAC, and energy use with actual occupancy patterns.

For executives:

Provides a measurable view of workspace performance in terms of cost, efficiency, and return on investment.

By standardizing data across systems, all teams operate from the same standardized dataset, eliminating inconsistencies across reports.

Why this matters

Most solutions aggregate utilization data. KODE standardizes it.

That difference removes the need to reconcile conflicting data sources and reduces the cost of implementation by leveraging existing infrastructure.

1. No system replacement required
2. No fragmented reporting
3. No inconsistent metrics across buildings

Instead, teams gain a clear, consistent, and scalable view of workspace utilization across the entire portfolio.

See it in action

From portfolio trends to detailed space-level behavior, the Workspace Occupancy & Utilization dashboard provides the visibility needed to understand what’s working and what needs to change.

In this edition of Inside the Dashboard, we walk through how teams are using Workspace Occupancy & Utilization to identify inefficiencies, improve space performance, and align operations with actual demand.

If you want to explore how this would apply to your portfolio, let’s connect on LinkedIn or book a demo with our team.